Categories
Business

Not All Sales Experience Applies

Successful Selling in One Area Does Not Universally Apply to All Others

By Peter Lyle DeHaan

Frank had a successful sales career in one industry, but his desired career path wasn’t an option at that company. To pursue his dream, he needed to change employers. He soon landed a job as a sales manager, the next step in his career path.

Frank looked to apply the selling paradigms he learned—and successfully applied—at his prior job to his charges at his new job. When he told me his plan, I was skeptical. It struck me as impractical and unworkable at his new company—even though it had served him well in his prior sales position.

The strategy was simple. End one day by setting appointments for the next day. Since the contacts occurred over the phone, the goal was one appointment per hour, resulting in eight appointments each day. This provided eight opportunities to close a sale every workday. Then, after the final appointment of the day, begin setting appointments for the next.

Since he didn’t ask my opinion, I didn’t give him one—even though I really wanted to.

As I understand it, his sales team wasn’t impressed when he presented his grand idea. They gave him a half-hearted assent and made some effort to set appointments, but no one came close to the goal of eight per day.

After a month of him trying to hold them accountable, he abandoned his strategy. Notably, there was no overall measurable sales increase for the month, one person even sold less, and none of them were happy.

Not All Strategies Transfer

At Frank’s prior job he sold manufactured products to an identifiable niche market. Each existing customer in his territory would make ongoing purchases throughout the year. And each prospect in his territory needed what he sold. The question was whether they would buy from him or his competitors. Most ended up choosing him.

To meet with his customer base, he would visit them in their offices. Because of travel time, he could only set two or three appointments a day. It was easy for him to do because these meetings were with people who wanted to talk with him. In many cases they already knew what they would order when he showed up.

His goal was to build a rapport with each customer, supply the information they wanted, and offer strategic advice as needed. Then he would take their orders. Frank was professional, personable, and reliable. This allowed him to achieve success and earn a nice income.

Frank’s new company, however, didn’t sell a product. They sold a service. And each sale was a one-off; there were no chances to make repeat sales. Though there were occasional opportunities for later upsells, the more likely scenario was a customer scaling back to save money.

Setting appointments in this industry was also a challenge. Prospects were entrepreneurs or small business owners. They were busy, often out of the office, and hard to reach by phone. They’d call when it worked best for their schedule. That meant sales staff functioned primarily in a reactive mode. Prospects would call, and the salespeople would react. If they weren’t available when the call came, they might not get a second chance. For them, availability was the key to success.

Frank soon realized his sales training, experience, and success didn’t transfer to his new employer’s industry. He needed to revamp his strategy to better align with what his company sold and how its prospects functioned.

Key Differences to Consider

Product versus Service: Selling a product is different than selling a service. A product is tangible; a service is not.

A customer can look at a picture of a product or hold it in their hands. With their senses they can assess its functionality. A prospect can’t look at a picture of a service or touch it. They can only imagine how it might function and if it’ll produce the desired outcomes.

It’s much easier to sell a product than a service. Success in the first area does not guarantee success in the other.

Repeat Sales versus One-Time Purchases: Making a new sale to an existing customer is much easier than making a first-time close. Repeat customers understand the product’s utility and know your company. They’ve already made the buying decision once, so making a later purchase is an easy decision.

Successful salespeople are often effective because they can make recurring sales to existing customers. It’s much harder to find success when each sale is to a new prospect.

High-Ticket Items versus Low-Cost Purchases: The price of the product or service has two ramifications.

The first is the amount of commission. Ten percent of a hundred-thousand-dollar sale is much more significant than ten percent of a ten-dollar sale.

The second is the amount of work needed to make the sale. High-cost items may need several people at the prospect’s organization to sign off on the purchase or multiple rounds of approval. It may mean adding the cost to next year’s budget, which will delay the purchase for a year or more. Inexpensive items or services are open to spontaneous purchase and easier to sell.

Differentiated versus Commodity: If your product or service is different from what your competition offers, even unique, prospects who need it will eventually buy from you. All that’s needed is patience—which is a good reminder to never write off a prospect who doesn’t buy right away.

A commodity product or service, however, is available from multiple providers. This includes you and your competition—all of them. Prospects can buy from you, or they can buy from somebody else. It may come down to price, availability, or how well you connect with the prospect.

Sales Management Success Tip Recognize that sales skills that worked well in one job or industry may not readily transfer to another. Therefore, build on what you know to create an approach that fits each situation.

Read more in Peter Lyle DeHaan’s Sticky Series books, including Sticky Customer ServiceSticky Sales and Marketing, and Sticky Leadership and Management featuring his compelling story-driven insights and tips.

Peter Lyle DeHaan is an entrepreneur and businessman who has managed, owned, and started multiple businesses over his career. Common themes at every turn have included customer service, sales and marketing, and leadership and management.

He shares his lifetime of business experience and personal insights through his books to encourage, inspire, and occasionally entertain.

Categories
Business

Earning Expectations

Sales Compensation Requires Careful Consideration

By Peter Lyle DeHaan

Our company had multiple offices. Those in larger cities called for having full-time salespeople. At one of those offices, one with a larger geographic workforce to draw from, my ads always received a response. Yet not all respondents were good fits.

For one applicant, Jennifer, our in-person interview was going quite well. She currently worked in retail sales and wanted to move her sales skills into the business-to-business environment. Professionally attired, she conducted herself well, having an engaging personality and a suitable level of enthusiasm—coming across as neither desperate nor aloof.

Author and blogger Peter Lyle DeHaan

The 24-Hour Rule

As our interview wound down, I wanted to hire her. Though I had never offered an applicant a job at the end of the first interview, I expected I would eventually do so. As a rule, I always make myself wait at least twenty-four hours to process my interaction with the applicant more fully to make sure I hadn’t overlooked something.

One time, however, I came close to breaking that rule, but fortunately I did not. Because the applicant came from out of town for her interview, I asked my operations manager to take part in the interview process. The applicant enthralled me but not my operations manager. Her apprehension over the candidate gave me a needed pause.

Fortunately, I resisted the urge to offer the woman a position on the spot. Instead, I told her I’d be in touch. In the hours after the interview, I considered her conduct. I realized I’d focused on her many good points and brushed aside the multiple red flags that went with them.

The next day it was clear she wasn’t a good match for our company. Hiring her was bound to produce conflict throughout her employment. She would be a high-maintenance salesperson. And, despite her confidence to the contrary, I doubted she could produce the sales results she promised.

I wisely decided to pass. This experience confirmed the importance of waiting at least a day before offering a salesperson a job.

How Much Do You Want to Make?

I had one last question to ask Jennifer before we wrapped up our interview. I asked, “How much do you want to make in this position?”

She had her answer ready and flashed a confident smile. Her response, however, shocked me.

Even though I had told her this was a salaried position with commission, she gave her answer in terms of an hourly rate. This revealed a disconnect between the entry-level job mentality of where she was at and the professional sales opportunity she applied for. Her perspective of hourly pay was misaligned with my salaried compensation paradigms.

More telling, however, was the low number she gave me. It was about twice minimum wage. Though I hadn’t given our salary range, what I planned to offer far exceeded that amount.

I knew she would be completely satisfied to earn our base pay. As a result, she’d have little incentive to work hard to close sales and earn a commission. This is because she’d already be making more than she wanted to.

Though I could’ve offered her a much lower salary—one slightly less than the amount she wanted to make—and thereby motivated her to sell, it wouldn’t be fair. And I wouldn’t feel right about it.

I wrapped up the interview and thanked her for her time.

Too Much

Though Jennifer disqualified herself by having low expectations, I’ve more often experienced the opposite extreme. These people cruised through their interviews but then ruled themselves out with their lofty compensation goals.

By design, I expected a successful salesperson to earn commissions equal to 35 to 50 percent of their base pay. In doing so, they could earn a good living.

Though they could surpass that amount and earn higher commissions, it seldom occurred—and never on a regular basis. No one ever earned a sales bonus that approached their base pay. It was the nature of what we sold, the amount of a typical sale, and the number of hours in a workweek.

One cocky applicant insisted upon a nice six-figure base pay. He claimed he was worth it. Regardless of if he was, I knew from experience that he’d never come close to making enough sales to justify such a lofty salary. It simply wasn’t achievable. Even if he accepted my offer of a much lower base, he wouldn’t stick around and would leave as soon as a better opportunity came along.

For him, I smiled and segued into my 100-percent-commission ploy. He backpedaled quickly. His overconfident demeanor disappeared, yet he held fast to his need for a high base salary.

Another slick-talking interviewee waved off my offer of commission. “I don’t need an incentive to motivate me. I’ll be more successful than anyone you’ve ever hired.” Of course, he wanted an astronomical salary as well. Our ensuing discussion about why I wasn’t open to his request became quite terse. The interview didn’t last much longer.

These are examples of why I always guard against sales candidates who try to convince me to do something I don’t normally do or doesn’t feel realistic.

Just as Jennifer set her sights too low and didn’t get the job, these two applicants—along with others like them—missed out because their expectations were unrealistically high for our industry.

Sales Management Success Tip

Never offer a sales applicant a job on their first interview. Always give yourself time to fully process how well they align with your company and goals. And never allow an applicant to sell you on the need to offer them a compensation plan that’s unrealistic for your organization.

Read more in Peter Lyle DeHaan’s Sticky Series books, including Sticky Customer ServiceSticky Sales and Marketing, and Sticky Leadership and Management featuring his compelling story-driven insights and tips.

Peter Lyle DeHaan is an entrepreneur and businessman who has managed, owned, and started multiple businesses over his career. Common themes at every turn have included customer service, sales and marketing, and leadership and management.

He shares his lifetime of business experience and personal insights through his books to encourage, inspire, and occasionally entertain.

Categories
Business

An Unconventional Hiring Approach

Desperate Times Call for Desperate Measures

By Peter Lyle DeHaan

Her words surprised me.

“I can’t run this ad!”

The rep’s response caught me off guard, but it wasn’t completely unexpected either. “I agree that it’s a bit unorthodox.”

Author and blogger Peter Lyle DeHaan

“I might get fired if I publish this.” She fumbled for words. “Or we might get sued.”

“It’s just a classified help wanted ad,” I said. “What are your concerns?”

“Well . . . to start with, I doubt it complies with EOE requirements. And then there’s truth in advertising too.”

“I worked hard to write an ad that is both legal and ethical. I feel I’ve done that and see no reason the ad can’t run.”

She paused and let out a deep sigh. “Let me check with legal.”

I doubted their small operation had a legal department or even legal counsel, but it sounded better than her saying she was going to check with her boss. Though I’m sure that’s just what she did.

She agreed to call me back with the decision.

I waited.

As I did, I contemplated what plan B would be. Yet this was plan B, and there was no plan C. I only resorted to my unconventional ad because I was desperate to hire someone to handle our sales.

The office in question was in a resort town. We served area businesses and needed a salesperson if we were to grow and realize the market’s potential.

Currently, the operations manager was handling sales in addition to her other duties, but she already had too much to do. Responding to a sales inquiry was one more distraction from her primary role. And if she closed the sale that meant even more work for her and her team.

She had no incentive to handle sales inquiries and even less interest in closing a sale.

That’s why I needed to hire someone for sales. I’d been trying the usual approaches for months and had come up empty. That’s when I stumbled onto plan B.

Waitstaff and Salespeople

My idea was to target restaurant waiters. Here’s why a waiter would make a good salesperson.

First, a successful waiter knows how to interact with a wide range of people with different temperaments and expectations. They know who they can banter with, who wants to establish a rapport, and who wishes to keep a professional distance. The same skills are critical for sales.

Second, a successful waiter knows how to read people. Waiters not only listen to what the customers say, but they also tune into the tone of voice and are careful observers of body language. They’ve honed all three aspects of effective communication: words, tone, and nonverbal. They excel in each area. Sales staff must do the same.

Third, successful waiters receive generous tips. The expectation of a financial payoff from each patron motivates them to do whatever they can to maximize their tip. The same principle applies to sales. Commissioned salespeople want to maximize their commissions. Though waitstaff receive tips and salespeople receive commissions, both have a financial incentive to do their job with excellence.

But why would a successful waiter want to exit the restaurant industry to work for a 9-to-5 business? There are several good reasons.

The Benefits

The first reason is better hours. Restaurants schedule staff to work when people want to eat. This seldom fits working eight-hour shifts. It requires short shifts, long shifts, split shifts, and even double shifts.

The second benefit is a more consistent schedule. The work schedule for most restaurant employees varies from one week to the next. There’s a constant juggling of shifts and trading hours. This is ideal for a person who likes variety and is okay with their plans being flexible. Some people can build their life around an ever-changing work schedule, but few people can do so for the long-term.

Third is full-time employment. The nature of restaurants, with most of their activity happening around mealtimes, not only makes an eight hour shift unlikely, but it also requires a lot of part-time staff. But most people want full-time work—because they want full-time pay.

Fourth is protecting evenings and weekends. Though it’s not absolute, many restaurants—especially the upscale ones—do most of their work in the evenings and on weekends. Again, this is ideal for some people but not for most—and not for the long-term.

Working in business sales is a full-time, daytime, weekday job. It smartly addresses the downsides of working at a restaurant.

The Ad

A few days later, my ad contact called me back. “I can’t believe it,” she said, “but they approved your ad!”

It ran that weekend and for the next seven days. I waited for the calls to roll in. Five people answered the ad. Though I’d hoped for more, five responses were more than the none I had been getting.

Of the five, three were interested, two scheduled interviews, and one showed up.

Brandon, however, was not who I envisioned. He fell short of expectations. Yet he responded to my ad for exactly the reasons I theorized. He was tired of the restaurant schedule and wanted full-time, business-hours work.

He was the best candidate I interviewed, but he was also the worst. I hired him anyway. This wasn’t because he was a great match for the position but because I was desperate to hire someone.

The Results

We went through a few days of training, and I turned Brandon loose to work on his own. Brandon, I soon learned, needed on-site supervision, but I was seldom on site. For a while I checked in with him daily by phone, and he told me what I wanted to hear (his waiter skills coming through). But I doubted his veracity.

His results disappointed me as well, with his sales numbers only slightly surpassing the results of the office manager.

Because I was desperate, I worked with him to improve his sales, but the outcome didn’t change. He quit before I could fire him.

The Mismatch

I think my logic in targeting waiters was sound. The failure was that it didn’t apply to our company’s situation. We needed an employee who was self-motivated and needed minimal daily accountability. Had I been running a retail operation, with on-site management and day-to-day oversight, I suspect Brandon would have excelled.

Sales Management Success Tip

Never hire someone because you’re desperate. Better to be short-staffed than stuck with the wrong salesperson.

[In case you’re wondering what the ad said, I’m sorry to say that I don’t remember. But I can assure you it was a wonderful one.]

Read more in Peter Lyle DeHaan’s Sticky Series books, including Sticky Customer ServiceSticky Sales and Marketing, and Sticky Leadership and Management featuring his compelling story-driven insights and tips.

Peter Lyle DeHaan is an entrepreneur and businessman who has managed, owned, and started multiple businesses over his career. Common themes at every turn have included customer service, sales and marketing, and leadership and management.

He shares his lifetime of business experience and personal insights through his books to encourage, inspire, and occasionally entertain.

Categories
Business

Commission Plan Failure

Ill-Conceived Incentive Programs Can Actually Hurt Sales

By Peter Lyle DeHaan

John was a salesperson who periodically visited our business. His company supplied specialized equipment to our industry, and we regularly bought from him.

He cultivated relationships with many people in the company, including me, even though at the time I was scarcely an influencer—let alone a decision-maker. Yet John paid attention to me, and I looked forward to his visits and the cordial friendship we shared.

Author and blogger Peter Lyle DeHaan

John once told me that his company provided a decent base pay along with a commission. The base pay was enough to live on, but to go beyond that the commission was essential. When my company made a significant purchase from John, I assumed he would be ecstatic.

He was not. He was quite nonchalant about his significant sale.

“Won’t you get a nice commission?” I asked him in private.

He shook his head.

I gave him a quizzical look.

“I only get a commission if my sales exceed last year’s. And last year was a banner year for me, three times what I’ve ever sold in one year. I was the top salesman of the company and ranked high on the all-time list.

“I won’t be able to match that this year, not even close. That means no commissions.”

I considered what John said. “Does that mean you need to try to alternate between good years and bad years so you can at least earn a commission every other year?”

John again shook his head. “Last year’s sales number is my target going forward to earn any commission. And since my base pay is fixed, if I want to earn more, I’ll need to change jobs.”

John continued his affable interaction with our business, but he seemed to have lost his enthusiasm. His company’s commission plan had disincentivized their top salesman, serving to push him away.

Much later in my career, the company owner presented me with an intriguing incentive plan of my own. Though it wasn’t sales related, he intended it to motivate me to produce even greater results.

As he explained the criteria to calculate my bonus—which could double my already nice base pay—I planned what I’d do to maximize my bonus.

My eagerness didn’t last long, however, when he got to the last provision of the plan, a caveat. It said that the payout was contingent on company profits. That meant I could meet every objective and receive no bonus if the company had a bad year.

He never asked me what I thought about the plan.

If he had, I’d have told him that to work all year for a bonus but then not receive it would be the biggest demotivating factor I could face. As far as my long-term employment with the company was concerned, it would be in my best interest to not pursue the bonus, even though that’s how I was wired.

I ignored the goals of the incentive plan and continued to do what I thought was in the best interest of the business. Even so, by year end I did earn a couple thousand dollars bonus. But I didn’t care. I didn’t get my hopes up because I knew that each year was contingent on the company’s profitability.

My indifference toward the bonus surely perplexed my boss, but he never asked why the plan failed to motivate me.

My employer no doubt put that last provision in place because of a negative experience that another company owner had encountered. She had put her operations manager on an incentive plan that rewarded her for growth, effectively for sales and customer retention. The manager responded with diligence to the incentive and the company grew under her direction. She earned nice annual bonuses.

A few years in, the owner realized the operations manager would make more than she would—much more. The owner paid the agreed upon amount and dropped the plan. The operations manager soon left.

Sales Management Success Tip

The purpose of a commission or bonus is to motivate salespeople. Evaluate your plan from their perspective to ensure that it does, in fact, incentivize them. Make sure there are no provisions that would cause them to not do their best or that might provoke them to leave.

Read more in Peter Lyle DeHaan’s Sticky Series books, including Sticky Customer ServiceSticky Sales and Marketing, and Sticky Leadership and Management featuring his compelling story-driven insights and tips.

Peter Lyle DeHaan is an entrepreneur and businessman who has managed, owned, and started multiple businesses over his career. Common themes at every turn have included customer service, sales and marketing, and leadership and management.

He shares his lifetime of business experience and personal insights through his books to encourage, inspire, and occasionally entertain.


Categories
Writing and Publishing

Literary Agents Handle Books and Not Shorter Works

I’d love a literary agent who would handle shorter pieces, such as articles, short stories, or poems. Unfortunately, they don’t. Literary agents handle books. They only deal with book-length projects.

Agents earn commission on projects sold. The payoff for shorter pieces is too small for them to spend time pitching them. They need to invest their time in bigger works that pay better.

That’s why literary agents handle books and not short pieces.

Learn more about writing and publishing in Peter’s book: Successful Author FAQs: Discover the Art of Writing, the Business of Publishing, and the Joy of Wielding Words. Get your copy today.

Peter Lyle DeHaan is an author, blogger, and publisher with over 30 years of writing and publishing experience. Check out his book Successful Author FAQs for insider tips and insights.

Categories
Telephone Answering Service

Tips for Selling Shoes and Answering Service

Mishandling Leads Will Result in Lost Sales

By Peter Lyle DeHaan, PhD

Over a decade ago, in my article “I Want To Buy Some Shoes,” I used my experience buying a pair of sneakers to talk about the TAS industry. Now, I’ll do it again. With my wife serving as my accomplice, she guided me into the inner workings of that dreaded place called the mall.

Author Peter Lyle DeHaan

Ignoring Leads

The first place was a small storefront, empty of shoppers, but with a staff of two. We had to brush by them to reach the tennis shoe display. They continued their rapt conversation with each other and ignored us.

The same thing happens at too many answering services. Their marketing campaign brings in the leads, but the salespeople ignore them. Then they complain about their low commission checks. And before you assure yourself that this doesn’t occur at your TAS, submit an inquiry, and see what happens.

Tips for Selling Shoes and Answering Service

Mismanaging Leads

The second store was larger and busier. There the employees helped some customers, but not us. Unable to get assistance, we left.

A second problem answering services face is mismanaging leads. Yes, lead management is a balancing act, but it’s a balance to pursue. Otherwise viable leads leave and go someplace else.

Distracted Lead Follow Up

I browsed the third store until I found a couple pairs I wanted to try. We failed in making eye contact with anyone to get assistance. Frustrated, my wife marched to the cash register and asked for help. One person obliged. He was a personable young man who worked to move us from prospect to buyer, but I must have taken too long to decide. He moved to another customer. Though I was close to making a purchase, we left instead.

Leads never come at a controllable pace. But wise salespeople manage them well and don’t let one lead distract them from others.

Judging Leads

At the fourth store, employees scurried around trying to help customers. As we waited our turn, a young man hustled toward the stockroom. “What cha need?” he asked. I pointed to a shoe on display. He nodded. “Size?” I answered. Before the storeroom door could swing closed he was back, almost tossing me a box of shoes. They weren’t comfortable, and I looked for another pair. The next time he brushed by, he said, “What cha think?” I shook my head, but before I could point to another pair, he said “Thanks for stopping by.” Then he sped off. That’s when I realized we were the oldest people in this store catering to teens and Millennials. True, most of the styles didn’t appeal to me, but some would have worked.

If only he hadn’t dismissed me as a nonviable buyer. How often do your salespeople do that?

Attending to Leads

Though the staff on the floor at the fifth store was busy helping other customers, they acknowledged our presence. Before long someone emerged from the stockroom to help. Though she wasn’t polished in sales or particularly knowledgeable about shoes, she gave us her full attention. She worked with us until we found a pair that fit and I liked. With patience, she waited as I pondered my decision. I bought them, even though they cost more than I wanted to pay. Notice that it wasn’t her product knowledge that sold me; it was her attentiveness.

Now my remaining objective was to escape the mall before I had a panic attack.

Being attentive to leads, helpful, and patient is the best way to move prospects into buyers. This is true in any industry, whether selling shoes or selling answering services.

Learn more in Peter Lyle DeHaan’s book, How to Start a Telephone Answering Service.

Peter Lyle DeHaan, PhD, is the publisher and editor-in-chief of TAS Trader, covering the telephone answering service industry. Check out his books How to Start a Telephone Answering Service and Sticky Customer Service.

Categories
Business

The Sales and Marketing Success Formula

Sales Success Comes through Attitude and Execution

By Peter Lyle DeHaan, PhD

People often ask, “How can I get more sales?” Increasing sales stands as a primary concern at most businesses. No one has ever told me their company closes all the deals they want.

I wish they would ask me easier questions: “How can I improve quality?” “How can I increase revenue?” “How can I reduce turnover?” I’ve dealt with all these issues, but the sales dilemma is trickier.

Author Peter Lyle DeHaan, PhD

Sales managers seek a quick fix, a simple strategy. It’s as if they expect me to say, “Invest X dollars in Y process to produce Z sales.”

But there is no magic solution. If there were, I’d start a sales and marketing business. My clients would merely tell me their sales goals for the month, and I would fill their order. But it’s not that simple. Selling is complex.

Though there are many sales strategies and marketing channels to pick from, they don’t count for nearly as much as implementation. Implementation matters most.

The Sales and Marketing Success Formula

Here then is my ultimate sales and marketing success formula:

Sales and Marketing Success = Personnel + Attitude + Execution + Management

Personnel

Sales staff is the first element in the success formula. Without the right people in place, nothing else matters. This starts with finding the ideal person for the job. Over the years, I’ve hired many salespeople.

What is true for all job candidates is even more valid for sales applicants: you see them at their absolute best during the interview. In fact, even mediocre salespeople know they must give their best sales performance during the interview. If they can’t sell themselves to you, how can they ever sell your product or service to someone else? To cut through all of this, I have a few key questions I like to ask sales candidates:

How much did you make at your last job? If they made six figures, but can only earn half that at your company, they’re unlikely to work out. They’ll be unhappy with their lower compensation, develop a negative attitude, and leave as soon as a better-paying job comes along.

Conversely, if they barely cracked the poverty level at their last position, they may be out of their league to produce at the level you expect. Ideally, their target compensation working for you should be 5 to 25 percent higher than what they made at their past job.

How much would you like to make at this job? The response to this is most telling. Why? Because if it’s unreasonably high, they won’t be satisfied working for you. On the other hand, if it’s lower than what you are prepared to pay, then they’ll coast once they hit their target compensation.

Look for a salary expectation that’s consistent with what you can deliver but will still motivate them.

Would you like to work straight commission? I don’t advocate that anyone earn a straight commission. However, I pose this question to throw them off track and gauge their response.

To make this work, don’t ask the question directly but back into it. If they’re at all good with sales, they will have already regaled you with their accomplishments, assured you that they’ll be your best salesperson ever, and pledged to produce at a level beyond your wildest expectations.

And, if they have moxie, they may even say you’d be foolish not to hire them or they may suggest your company will fail without them. (Yes, I’ve heard this from sales applicants.) Given all of this, they assert that you must pay them top dollar.

At this point, I lean forward and whisper, “I don’t normally offer this, but based on your track record and past performance, I think you’re worthy of special consideration. I suggest we consider a compensation plan where you’ll be highly rewarded for your results and given an open-ended opportunity to exceed your compensation goals.”

Then I pause before I ask, “How would you like to work for straight commission?”

First, watch if they can smoothly react to an unexpected question. Next, see how they retreat from their prior boasting. Often a more realistic picture emerges. Last, their counterproposal will reveal what they expect for base pay and how much they’re willing to put on the line in the form of commissions, incentives, and bonuses.

If this offer offends them, simply apologize and say that, based on what they said, you thought this idea would appeal to them.

Never once did I have a boastful sales candidate want to work for straight commission.

Attitude

Having the right sales staff, however, is just the beginning of the success formula. They also need to have the right attitude. How many times have you seen salespeople talk themselves into a bad month?

The thinking goes like this: “Last year this month was bad. Is it always bad? I better brace myself for a bad month.” It becomes a self-fulfilling prophecy, and then they have a bad month.

Another self-defeating attitude is negativity. Consider, for example, the salesperson who says, “Direct mail? That won’t work!” And with that attitude, it never will. Or how about, “That didn’t work last time, and it’s not going to work now!”

Are they willing to try new things? If they’re open to innovative ideas, then they have a much greater chance of success than if they’re closed-minded.

Strangely, all too many salespeople would rather continue to do what has failed in the past than try something new.

Execution

Linked to attitude in our success formula is the proper execution. In fact, without the right attitude, successful execution is impossible. I’ve seen ideal marketing plans flop because of poor execution. Conversely, I’ve seen the most ill-conceived strategies succeed brilliantly because the sales team diligently, steadfastly, and consistently implemented them.

Quite simply, there needs to be a plan. Then meticulously follow the plan. And hold those involved accountable for their work. This brings up the fourth element: management.

Management

The glue that holds the success formula together is management. Good management starts with hiring the right salespeople, giving them excellent training, providing them with proper compensation, and motivating them to produce.

Follow this with a sound marketing plan and a supportive environment in which to implement it. Finally, sales management means an ongoing time investment to encourage, observe, teach, and adjust what your sales staff does.

Succinctly put, management keeps them on task and holds them accountable.

Seldom is a salesperson successful without ongoing managerial attention. They need encouragement when they are down and applause when they make a sale. Keep them responsible for their schedule and liable for their results. This takes considerable time and effort. As such, proper sales management is not just one more hat to wear, but a full-time job.

Successfully managing salespeople is challenging work. It takes time, perseverance, and dedication. But then, don’t all things that are worthwhile?

Sales Management Success Tip

Find the weak link in your company’s success formula. Then implement a plan to fix it.

Read more in Peter Lyle DeHaan’s Sticky Series books, including Sticky Customer ServiceSticky Sales and Marketing, and Sticky Leadership and Management featuring his compelling story-driven insights and tips.

Peter Lyle DeHaan is an entrepreneur and businessman who has managed, owned, and started multiple businesses over his career. Common themes at every turn have included customer service, sales and marketing, and leadership and management.

He shares his lifetime of business experience and personal insights through his books to encourage, inspire, and occasionally entertain.

Categories
Call Center

Call Center: The Right Way

By Peter Lyle DeHaan, PhD

Recently, I had questions about my HSA (Health Savings Account). Expecting the worst, I reluctantly called my provider. To my delight, my call was quickly answered, there was no queue, and no queue announcements.

Author Peter Lyle DeHaan

I don’t even recall being subjected to an IVR on the front end of my call. The agent was cheerful and pleasant — dare I say perky — while communicating in English with ease and aplomb; I never once had to ask her to repeat herself.

I explained my dilemma, and she agreed that their statements were hard to understand, assuring me that she would help me to understand mine.

Telling me that supplemental information was online, I logged in and she walked me through the options to get to the page that would provide the additional detail.

Amazingly, she went through this information with me line by line, explaining what each item meant and informing me how I could click on any entry to obtain more detail. Upon doing so, I was able to obtain the additional clarity I sought.

She then said something surprising, “The Web site is confusing to use, so feel free to call back next month when you receive your statement, and I can go over this again.”

It was as though she was paid on commission and wanted me to call again. Wow, that’s customer service that I’ve not experienced in a long time.

So for this call, call center technology was not used to restrict me from talking with someone, my call was answered quickly by a personable, knowledgeable, and trained person who spoke English clearly, my frustrations were acknowledged and validated, and I was not treated as though I was ignorant or incompetent.

Plus, I was asked to call again.

Read more in Peter’s Sticky Series books: Sticky Leadership and Management, Sticky Sales and Marketing, and Sticky Customer Service featuring his compelling story-driven insights and tips.

Peter Lyle DeHaan, PhD, is the publisher and editor-in-chief of Connections Magazine, covering the call center teleservices industry. Read his latest book, Healthcare Call Center Essentials.

Categories
Call Center

A Tale of Two Calls

By Peter Lyle DeHaan, PhD

Among other things, my son Dan is a hockey player. We’ll never know if there was any connection, but this past summer he began experiencing lower back pain. The common advice to “take it easy and rest” was not helping, so we embarked on a more intentional course of action, pursuing every nonsurgical recommendation provided.

In the end, surgery was mandated as the only remaining option to provide relief. The procedure went as planned, and he was up and walking, albeit gingerly, the next day. It won’t be long before he is back on the ice, playing the game he loves.

Author Peter Lyle DeHaan

For me, the difficult part about dealing with medical issues is not all the appointments, the treatments, or even the side effects of the medications – it’s dealing with all the bills and insurance payments. I’m still receiving Dan’s paperwork from six months ago. In addition, a seemingly simply procedure can generate three or four bills, while the same procedure on different days can be charged different amounts or be reimbursed at different levels. Understanding all this is nigh unto impossible. That’s likely a key reason why I shun visiting my doctor.

My philosophy about health insurance is apparently an anomaly as well. I believe that I should budget for and cover the smaller and manageable expenses, relegating any catastrophic fees to the rightful realm of my insurance company. Towards that end, I have a high deductible health plan and a Health Savings Account (HSA) to cover the deductible with tax-free money that I set aside. Of course, there is paperwork for that, too.

Each month, my HSA statement is several pages – just to document the monthly service fee and inform me of my interest income. That alone is presented in a confusing enough manner, but when actual medical charges began to appear, it became a convoluted mess.

After spending over an hour vainly attempting to match less than helpful invoices and insurance forms with dollar amounts on my statement, I resorted to calling “customer service” for help. I was braced for a painful ordeal with an overseas rep for whom effective English communication was a challenge and source of confusion. It is sad that I have been conditioned to accept that conclusion as an inevitable outcome, but that’s what unbridled and ill-executed offshore call center outsourcing has done to U.S. consumers: It has prepared us to expect mediocre phone support. Happily, I have a different outcome to report.

My call was quickly answered, there was no queue, and no queue announcements. I don’t even recall being subjected to an IVR on the front end of my call. The agent was cheerful and pleasant – dare I say perky – while communicating in my language with ease and aplomb; I never once had to ask her to repeat herself. I explained my dilemma, and she agreed that their statements were hard to understand, assuring me that she would help me to understand mine.

Telling me that supplemental information was online, I logged in and she walked me through the options to get to the page that would provide the additional detail. Amazingly, she went through this information with me line by line, explaining what each item meant and informing me that I could click on any entry to obtain more detail.

Upon doing so, it was easy to see that transactions occurring on the same day were added together on my statement. Armed with this additional clarity, I was quickly able to match up the statement amounts with my paperwork.

She then said something surprising, “The website is confusing to use, so feel free to call back next month when you receive your statement, and I can go over this again.” It was as though she was paid on commission and wanted me to call again. Wow, that’s customer service that I’ve not experienced in a long time.

So for this call, call center technology was not used to restrict me from talking with someone, my call was answered quickly by a personable, knowledgeable, and trained person who spoke English clearly, my frustrations were acknowledged and validated, I was not treated as though I was ignorant or incompetent, and I was asked to call again.

My second call was to the firm who was filing my trademark application for an e-publication that I recently launched, TAS Trader. Although I could have paid my attorney to do so, I sought a lower-cost solution, searching online for a company that specialized in filing trademark applications. I found one whose website was compelling and looked professional.

Although the entire transaction could have been handled online, I called them anyway. I wanted see how they responded to my call and to confirm (or refute) my conclusion that they were a viable and professional organization. Having received the answer to my question and being satisfactorily impressed, I entered my information on their website and clicked submit.

This set in motion a series of email communiqués with their “trademark team” that became increasingly frustrating and lacking in substantive communication. Once it became apparent that we were at a communication impasse, I called them again. To my dismay, “customers” are routed to a different group than “prospects.” My customer service contact was not nearly as impressive as my sales contact.

It seemed that no matter what I said, she responded in one of two ways: “We cannot guarantee that your application will be accepted…” or “We do not provide legal advice, as was stated…” The frustrating thing was that neither response was appropriate to what I was saying. Each time the wording was the same, and her tone was mechanical and even-paced. It was as though I was talking to a robot that possessed limited response options.

No matter how I phrased my concern, I received one of these two responses. “You’re not listening to me,” I implored, only to hear yet again the same monotone verbiage. I suppose that when one is not being heard, it is common to talk louder. Anyway, that is what I began doing. It didn’t alter her response. I wasn’t quite yelling, but I was getting emotional. Even so, she maintained a calm aloofness.

“I can appreciate you have to read this disclaimer to me, but…”

This evoked the only bit of emotion from her, “I’m not reading a script,” she exclaimed passionately with raised voice. “I’ve worked here for five years and know what I’m saying; I don’t need to read it.” Soon, she regained her composure and reverted to her tired verbiage, punctuated with, “Shall I place your order or not?” Eventually I acquiesced, albeit with grave reservation; my filing is now winding its way through the bureaucracy at the U.S. Patent and Trademark Office.

To recap this call, the rep answered quickly, after minimal IVR interdiction, but her efforts were dispassionate and distant. Her responses were polished to the point of boredom, while her rebuttals were few and likely limited by a legal department intent on minimizing the chances of being successfully sued. Although she earned a tic mark for an account salvaged, the interaction was not successful, and my satisfaction as a customer barely hit the tolerance level. The rep may have won the proverbial battle, but she lost the war; my account was salvaged, but my future patronage has been lost.

That’s my tale of two calls; which one best exemplifies your call center?

Read more in Peter’s Sticky Series books: Sticky Leadership and Management, Sticky Sales and Marketing, and Sticky Customer Service featuring his compelling story-driven insights and tips.

Peter Lyle DeHaan, PhD, is the publisher and editor-in-chief of Connections Magazine, covering the call center teleservices industry. Read his latest book, Healthcare Call Center Essentials.

Categories
Call Center

How Can I Get More Sales?

By Peter Lyle DeHaan, PhD

Almost every day, someone asks me, “How can I get more sales?” In fact, for my clients and prospects, increasing sales is usually a primary concern. Rarely does anyone tell me that their company is making all the sales they want. I wish they would ask me easier questions, like “How can I improve quality,” “How can I increase revenue,” or “How can I reduce turnover?” All of these I have successfully dealt with, but the sales issue is a bit trickier. It seems that people are looking for a quick fix, a simple strategy. It’s as if they are expecting me to say, “Invest X dollars in Y process to produce Z sales.”

Author Peter Lyle DeHaan

But alas, there is no magic secret. If there were – and I knew it – I would start a sales and marketing business. My clients would merely tell me their sales goals for the month and I would fill their order. But it is not that simple. Consider the following list:

  • Direct mail
  • Outbound telemarketing
  • Direct mail followed by a phone call
  • Cold calls
  • Trade shows
  • Networking
  • Referrals
  • Yellow page ads
  • Print media
  • Websites
  • Internet advertising

These tactics have a proven record of producing sales in the teleservices industry. Unfortunately, these same methods have been repeatedly demonstrated to be total failures. Campaigns that have consistently generated high sales numbers for one organization have proven to be colossal flops in others. Therefore, it is not the strategy that is important, but what surrounds that strategy. Here then, is the ultimate – yet elusive – formula for sales success:

Personnel + attitude + execution + management = sales success

Personnel: This is the critical element in the formula. Without the right people in place, nothing else matters. This starts with finding the right person for the job. Over the years, I have hired many sales people. Some worked out, but many didn’t.  (My main problem was that I was reluctant to pay enough to attract the best people.)

What is true for all candidates is even more valid for sales applicants: you see them at their very best during the interview. In fact, even mediocre salespeople know that they must give their best sales performance during the interview. If they can’t convincingly sell themselves to you, how can they possibly sell your service to someone else? To cut through all of this, I have a few key questions I like to ask sales candidates:

How much did you make at your last job?  If they made six figures, but can only expect half that at your firm, they are unlikely to work out. They will be unhappy, develop a negative attitude, and leave as soon as a better paying job comes along. Conversely, if they barely cracked the poverty level at their last job, they may be out of their league to produce at the level you expect. Ideally, their prior compensation should be 5 to 25% less then what you expect them to make with you.

How much would you like to make at this job? The response to this is most telling. Why? Because if it is unreasonably high, they won’t be satisfied working for you. On the other hand, if it is lower then what you are prepared to pay, then they will start coasting once they hit their target compensation. Again, you are looking for a salary expectation that is consistent with what you can deliver, but is still motivating to them.

Would you like to work straight commission? I don’t advocate that anyone be paid straight commission, however this question is designed to throw them off track and see how they respond. To make this work, you can’t ask the question directly, but need to back into it. If they are at all good with sales, they will have already regaled you with their accomplishments, assured you that they will be your best sales person ever, and promised they will produce at a level beyond your wildest expectations. And, if they have moxie, they may even say you’d be foolish not to hire them or suggest your company will fail without them. (Yes, I have been told this – many times.)  Given all of this, they assert that you must pay them top dollar.

At this point, you are in a position to say, “I don’t normally offer this, but based on your track record and past performance, I think you’re worthy of special consideration. I suggest that we consider a compensation plan where you will be highly rewarded for your results and given an open-ended opportunity to exceed your compensation goals.” Then pause, lean forward, and confidentially whisper, “How would you like to work for straight commission?”

First, watch if they can quickly and smoothly react to an unexpected turn of events. Next, you want to see how they retreat from their prior boasting. Often a more realistic picture emerges. Lastly, you will quickly get a true idea of what they expect for base pay and how much they are willing to put on the line in the form of commissions, incentives, or bonuses.

In the event that they are shocked or hurt by this question, simply apologize and indicate that, based on what they were saying, you thought this idea might appeal to them.

Attitude: Having the right sales staff, however, is just the beginning. They also need to have the right attitude. How many times have you seen salespeople talk themselves into a bad month? The thinking goes like this, “Last August was bad. I wonder if August is always bad? I better brace myself for a bad month.” It becomes a self-fulfilling prophecy and they have a bad month.

Or, how many times has a sales person said something like, “I don’t set any appointments for Monday because everyone is always too busy.” Then they add Fridays to the list because prospects are focused on wrapping up their week. The first thing in the morning doesn’t work, nor the end of the day. Before and after lunch is bad, too. I once had a salesman use this logic and he actually concluded that he could only successfully sell on Tuesday and Thursday in the mid-afternoon. It should surprise no one that he sold nothing and his time with the company was a record in brevity.

Another self-defeating attitude is negativity. Consider, for example, the salesperson who says, “Direct mail? That won’t work!” And of course, with that attitude, it won’t. Or how about, “That didn’t work last time and it’s not going to work now!” Lastly, are they willing to try new things? If they are open to new ideas and plans, then they have a much greater chance of success than if they are closed-minded. Strangely, all too many salespeople would rather continue to do what has failed in the past than to try something new.

Execution: Closely linked to attitude is the proper execution. In fact, without the right attitude, successful execution is impossible. I have seen ideal marketing plans flop because of poor or haphazard execution. Conversely, I have seen the most ill-conceived and contrived strategies succeed famously because they were diligently, steadfastly, and consistently implemented. Quite simply, there needs to be a plan. The plan needs to be meticulously followed. And those involved need to be held accountable for their work. This brings up the fourth element:

Management: The glue that holds all this together is management. Good management starts with hiring the right salespeople, giving them excellent training, providing them with appropriate compensation, and motivating them effectively. This must be followed by a sound marketing plan and a supportive environment in which to implement it. Lastly, sales management means investing time, on an ongoing basis, to encourage, observe, teach, and adjust what they do. Put more succinctly, the right management keeps them on task and holds them accountable.

There is nary a salesperson who can be truly successful without attention and oversight. They need to be lifted up when they are down and celebrated when they make a sale, held responsible for their schedule and made liable for their results. This takes considerable time and effort. As such, proper sales management is not just one more hat to wear, but a full-time job. Successfully managing salespeople is hard work. It takes time, perseverance, determination, and dedication. But then don’t all things that are worthwhile?

Read more in Peter’s Sticky Series books: Sticky Leadership and Management, Sticky Sales and Marketing, and Sticky Customer Service featuring his compelling story-driven insights and tips.

Peter Lyle DeHaan, PhD, is the publisher and editor-in-chief of Connections Magazine, covering the call center teleservices industry. Read his latest book, Healthcare Call Center Essentials.