Healthcare Call Centers

How to Provide Quality Service

By Peter Lyle DeHaan, Ph.D.

Growing up, I heard a radio commercial with the tag line, “Service sold it.” Even as a young child I grasped the concept that quality service was great for business.

Author Peter Lyle DeHaan

Over the years, I have heard this mantra repeated, either verbatim or conceptually, by various companies, medical answering services included. Yet I give this grand platitude only passing consideration. The phrase has a hollow ring; it seems a disingenuous assurance, holding an empty promise.

What was once good business turned into good ad copy and now gets lost in the clutter of promotions we no longer believe. In fact, the louder companies trumpet this claim, the less credence I give it. I assume their quality is lousy, and their ad campaign’s only goal is to convince us otherwise.

To paraphrase George Bernard Shaw, “He who can, does. He who cannot, talks about it.” It seems too few organizations provide quality service any more.

We all know someone who left one company because of poor quality and then subsequently left their competitor for the same reason. Eventually, having tried and rejected all available alternatives, they face the necessity of returning to a previously unsatisfactory provider. Their new goal is to pick the one who is least bad.

Does anyone provide quality service anymore? Fortunately, the answer is yes.

The key is the personal touch. For each positive example I’ve encountered, it was always a specific person who made the difference. This was someone who genuinely cared and had a real interest in the outcome, someone who was willing to make me his or her priority and do what was required.

Every medical answering service claims to offer quality service but is this reality or a hoped-for fantasy? Do you provide a one-on-one personal relationship with clients? Can you honestly say, belief, and prove your telephone answering service provides quality service? If not, what changes do you need to make?

Read more in Peter Lyle DeHaan’s Healthcare Call Center Essentials, available in hardcover, paperback, and e-book.

Peter Lyle DeHaan, PhD, is the publisher and editor-in-chief of AnswerStat and Medical Call Center News covering the healthcare call center industry. Read his latest book, Sticky Customer Service.

By Peter Lyle DeHaan

Author Peter Lyle DeHaan, PhD, publishes books about business, customer service, the call center industry, and business and writing.