Telephone Answering Service

How a Mystery Caller Program Can Benefit Your Answering Service

Receiving Independent, Third-Party Feedback Is the Most Valuable Information You Can Get

By Peter Lyle DeHaan, PhD

As a writer, I’m a big fan of constructive feedback. Sometimes it’s affirming and other times it’s discouraging, but when it comes from a credible source it’s always beneficial. The same applies to the answering service industry. Receiving independent, third-party feedback about service quality is always beneficial.

Author Peter Lyle DeHaan

Regardless if it’s praiseworthy or agonizing to hear, it provides the means to celebrate what’s good and improve what falls short. Just as smart writers are always open to receive credible feedback, so too should smart answering services.

Although client testimonials are gratifying, they certainly don’t give a balanced view. Online reviews have the potential to address both the good and the not so good, but these are seldom balanced either. They often provide extreme views that are neither helpful nor useful.

That’s where a mystery shopper comes in. A mystery shopper for your answering service provides valuable insight from an outside source. Though you could hire someone to be a mystery shopper, the results may be skewed because you’re picking up the tab. A better solution is to contract with an organization that provides the service and where the evaluation is done blind, without knowledge of which answering service they’re analyzing.

Enter the Independent Mystery Caller

The ATSI Award of Excellence program and the CAM-X Award of Excellence program both function the same way. They place mystery calls to your answering service, evaluate the results, and present a composite score that reflects the overall quality. It’s the most valuable input your answering service could ever receive.

Though you may think that one program is enough, they cover different times of the year. This means that by tapping both the ATSI and the CAM-X offerings you can enjoy year-round evaluations, as well as detailed feedback twice a year, instead of just once.

(And for those providers that have moved beyond the traditional answering service clientele, there are two advanced options to consider. One is the CAM-X Call Centre Award of Distinction and the other is the ATSI Call Center Award of Distinction. Both are worth pursuing.)

The Winner Is…

Answering services that meet the quality benchmark standard in the Award of Excellence programs are honored as an Award of Excellence winner for that year. This is the most reliable mark of answering service quality available in the industry. Those who have one these awards operate at a different level than those who don’t.

However, just by participating in these programs, makes answering services a winner, even if they fall a bit short of the expected results. This is because the feedback from the program is invaluable. Applying the evaluators’ analysis of the mystery callers lets answering services know what to work on to increase their level of quality. This allows them to pursue and achieve year-over-year improvement. Both the answering service and their clients benefit.

Last, though this may offend some, I truly hope it serves as motivation: the only ones who lose in the Award of Excellence programs are those that don’t participate.

May this year be the year your answering service’s quality becomes the best it’s ever been. Participating in an Award of Excellence program can help you get there.

Learn more in Peter Lyle DeHaan’s book, How to Start a Telephone Answering Service.

Peter Lyle DeHaan, PhD, is the publisher and editor-in-chief of TAS Trader, covering the telephone answering service industry. Check out his books How to Start a Telephone Answering Service and Sticky Customer Service.

By Peter Lyle DeHaan

Author Peter Lyle DeHaan, PhD, publishes books about business, customer service, the call center industry, and business and writing.